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Project Management Essentials
An intensive two-day introduction to project management tools, techniques and methodologies

FOR A BROCHURE IN PDF ... [ click here ]

This workshop has been designed to provide participants with an intensive two-day introduction to project management tools, techniques and methodologies. You will be taken through a project life cycle from project initiation to the close-out stage, with practical exercises reinforcing learning throughout.

Key learning outcomes

• How to develop and lead successful project teams – the importance of getting it right from the beginning
• Understanding the key steps in designing, planning, scheduling and implementing your project
• Arming yourself with effective tools for assessing and managing project risk
• Developing key project cost management skills to accurately estimate how much a project will cost
• Understanding the contracting process for project management to gain better control over achieving your objectives
• Gaining techniques for closing out your project

PROGRAMME

Day One

An introduction to project management principles

• Understanding successful and unsuccessful projects and what drives them
• Project success factors

Corporate strategies and why they are important to projects

• How to use projects to implement corporate strategies
• Aligning projects with corporate strategies

Understanding the power of the project sponsor

• Who should be your project sponsor?
• The role of the project sponsor
• How project leaders should support the project sponsor

The project leader role

• Leadership and management – which comes first and why do you need both?
• What makes for a successful project leader?
• Key skills for a successful project leader
• Managing expectations
• Ensuring that the team has established clear performance expectations
  Taking ownership of your role in the team and assisting with decision making
• Ensuring “buy-in” to the project by team members
• What the project leader must NOT do

Developing your communication skills for projects

Effective communication is essential for productivity and efficiency in project management. This session will outline techniques to manage stakeholder expectations, avoid wasting time and improve the quality and effectiveness of your project communications.

• Obtaining support from management and your project team by using communications plans
• Techniques for getting the right information to the right people at the right time
• Effective stress management tools and techniques
• Analysis of common sources of conflict in project management
• Learning to spot conflict in the early stages of your project
• Techniques for dealing with difficult project stakeholders and team members
• Getting the most out of project team meetings and project steering committee meetings
• Using reporting techniques that will get results

Defining success: Getting it right from the beginning

• Discover how to clarify expectations and gain the commitment you require right from the beginning
• Clearly defining the purpose and objectives of your project
• Tying your project to a strategy
• Defining what will make the project successful
• The power of prototypes
• Identifying the stakeholders of a project
• The project cost curve: Showing the payback period for a project

Day Two

Planning for success: Working out HOW to be successful

• Ensure that project plans are developed and that project activities are organised in the correct sequence
• Ensuring project scope, plan and measurement systems match the expected project outcomes and client expectations
• Developing a schedule for your project
• Making sure all activities required to deliver all requirements are included
• Building a critical path and when and how to use it
• Analysis of estimating considerations:
  • Time
  • Costs
• Resources available and resources required
• Determining stop/go criteria for each phase
• Finalising your project plan and the importance of sign-ons

Delivering success: Tracking your way to success

• Tracking methods
• RAIDing your projects
• The power of time sheets
• Knowing when to cancel your project if necessary
• Reporting to other stakeholders
• Reporting to the team
• Reporting to the project sponsor
• Proving success

Realising business value: Implementing your project

• Just because you’ve already done the work, you don’t have to go live
• Why implementations should often become a separate project
• Why projects always need an implementation and post-implementation phase

Methodologies: Why they are critical for successful projects?

• What does a methodology do for your project?
• One methodology or many?
• Defining types of methodologies:
  • Classic waterfall
  • Overlapping phases
  • Rapid methods
  • Iterative methodology
• Choosing the best one for your project

Mastering project scheduling techniques

Effective scheduling techniques will enable you to demonstrate when the work will get done.

• Analysis of scheduling techniques
• Basic scheduling and network calculations
  • Gantt and milestone charts
  • Arrow diagrams and precedence diagrams
• Scheduling by phase
• Using the critical path to success
• Scheduling time critical projects
• Scheduling resource constrained projects
• Planning for using subcontractors
• Understanding just what you should use project software for
• Choosing the right scheduling tools for your project

Arming yourself with effective tools for assessing and managing project risk

Project Managers are often expected to look to the future and anticipate their organisation’s potential risks and problems. Discover how to predict risk consistently and ensure that every project has the same level and depth of risk analysis.

• What are the key areas of risk in project management?
• Ensuring risks are mapped to the WBS and are thoroughly identified
• Mitigating risk by establishing open and productive relationships within your project teams
• Successfully using risk plan templates
• Components of risk management:
  • Identification
  • Quantification
  • Response development
  • Response control
• Techniques for ensuring that risk strategies are stored in the project plan for use by the team members

ABOUT YOUR PRESENTER

André Knipe was born in Graafwater on 4 February 1968. He graduated from the University of Stellenbosch with B.Admin. and B.Admin.(Hon) degrees in 1990. In January 1992 he was appointed lecturer in Public Administration at Technikon SA and was promoted to senior lecturer in 1998. He completed a Masters degree at the University of Stellenbosch in 1996. He acted as Manager of the Institute for Public Management Development at TSA from August 2001 to June 2003 and then as Executive Director: PMD until December 2004. André then joined Gold Reef City Casino as the HRD Manager from March 2005 until March 2006. He is presently a facilitator, consultant and motivational speaker – working for a variety of clients.

André has published five books, six chapters in books and a number of articles in accredited journals. He has presented more than 17 papers at national and international conferences on issues relating to project management, strategic management and business process improvement. He has facilitated in excess of 350 short courses and seminars in the last 17 years.

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