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Fees per delegate

R2 495.00 (excluding VAT)

Included in the fees

• Course material
• Parking
• Refreshments
• Lunch
• Certificate of Attendance

Enquiries

E-mail Hennie or phone him on (011) 726-3040

Payment

Electronic Transfers
Name: Equity Compliance and Solution
Bank: FNB
Branch: Northcliff
Branch Code: 253 705
Account No: 62063883964

Cheques to be made payable to Equity Compliance and Solution.

Please fax a copy of the deposit slip together with the registration form to Hennie on (011) 726 2400.

Please do not mail payments.

Getting Things Done with Microsoft Outlook and Other Productivity Tools
Be more organised, get more done, save up to 30 minutes every day, be more relaxed and focused and have less stress

FOR A BROCHURE AND REGISTRATION FORM IN PDF ...click here

Your challenge

The world of work has changed dramatically over the past few years.  People find it to be hectic, busy, stressful, demanding and time and life consuming. They have lots of things to do and the time available seems to be shrinking. E-mails keep pouring in and many people end up living in their Inboxes. In spite of all the dreams about a paperless office, desks and offices remain cluttered, thereby creating a work space that is unproductive and energy draining. Often people spend long hours at the office and this may lead to the neglect of their personal and family time.

How would you like to…

• Be more relaxed and less stressed.
• Work with great clarity and focus.
• Be well organised and find information in a flash rather than wasting time looking for it.
• Use Outlook as a business productivity tool and not just for e-mail and meetings.
• Integrate all modules of Outlook (Inbox, Calendar, Contacts, Tasks, Notes, Journal) into one seamless information management system.
• Work with a clean desk and a clear mind.
• De-clutter your desk and office and work in a highly productive environment with the minimum of distractions and interruptions.
• Save 30 minutes every day (that’s 3 weeks per year) that you can use more productively to increase your value to your company, or do the things you really enjoy doing.

How is this workshop different from other Outlook training and paper management workshops?

This is not a “This is Outlook” course. We assume that you are already familiar with Outlook, and take you to a whole new level of using Outlook more productively. This workshop is about improving your personal productivity in the workplace, and incorporates using Outlook in a totally different way.

Apart from getting one of the very best systems to manage your workflow, you also receive implementation tools, follow-up e-mails, newsletter with tips, monthly teleconference on productivity and work-life balance and never-ending support.

We have built a solid track record of success since 1991.  More than 3 000 people from some of the largest companies in South Africa, including Shell, PPC, Mr Price, Old Mutual, Liberty Life, Chevron Texaco, ABSA, Sanlam, Eskom, MUCH Asphalt, Nashua Mobile, Standard Bank, ABSA Capital, Medscheme, Engen, SA Sugar Association, SAPREF, SACD, Stellenbosch University, GIBS, University of the Free Sate and the Central University of Technology have participated in our workshops or in our one-on-one productivity coaching. 

Outcomes of the workshop

• Get a time proven system, tips, tricks and techniques for high performance workflow management
• Implement the above to transform your workspace into a productive environment
• Set Outlook up as a business productivity tool for improved planning, communication, delegation, follow-up and tracking of your commitments
• Discover guiding principles to work more productively by a very simple, practical approach of “extended in-basket processing
• You have a seamless transition between the workshop and “back in the office”; bring your laptop or memory stick along and take your day’s work back with you.
• You can immediately start managing your small projects more effectively by using Outlook as your “dashboard”, linking project planning with relevant documents created in Mind Manager, Word, Excel, etc. To this end you will receive a freeware version of Mindman Personal to use during the workshop as a brainstorming tool when planning your current projects. 

During the workshop you will have access to Outlook on a dedicated computer. We will supply a computer for you, or you may prefer to bring your own laptop to the workshop, which means that you are “live” immediately (If you work in a corporate environment, please ensure that your Outlook will function properly while off-line). Please bring your power cable and 3G card!

Workshop Outline

General Outlook and other Windows productivity tips

• Keyboard shortcuts in Outlook and in Windows
• Customising Outlook to suit your way of working

Principles of working more productively

• Get it out of your head and into your system – creating a calm mind
• Clarity brings power
• Be where you are
• Separate action from reference
• Group similar actions together
• A place for everything and everything in its place
• Take your regular productivity pit stops
• Batch process your e-mail
• Deal with things when they show up not when they blow up
• Say “no”
• Minimise interruptions and distractions

High performance workflow management

• The phases of high performance workflow management
• Your “Map for Action”: How to process new inputs by asking simple questions
• The value of “managing actions” vs. “managing  time”
• “Extended IN basket” processing (e-mail, voicemail, dictation, paper and other physical input, messages, interruptions, delegated work) to define your system

Productivity tips for Outlook and how to create and integrated information management system

• Calendar
• Tasks
• Notes
• Contacts
• Journal
• Auto create new items
• Using MS Outlook as a total-life reminder system
• Managing information for your smaller projects

How to deal with your e-mail more effectively

• Structuring your e-mail folders
• Reference folders
• Action folders
• How to use “Rules”  to stay on top of your mail
• Applying the “Map for Action” methodology to your e-mail Inbox
• Creating Notes, Tasks, Calendar items and even new e-mail from items in your Inbox

Winning the war between you and your desk

• The impact of clutter
• Use the Map for Action to transform your workspace into a productive environment
• How to set up an effective paper management system
• The Magic 6: tools to help you get and stay organised
• Strategies to stay clutter-free

ABOUT YOUR EXPERT PRESENTER

Duncan Hattingh's industrial engineering background makes him well qualified to share the workflow management tips, tricks and techniques based on time-proven principles of working more productively. Prior to joining Gerrit Cloete and Productivity Pit Stop in September 2006, he was a project consultant in supply chain design with Industrial Logistics Systems. He was personally trained and coached by Gerrit Cloete to facilitate this workshop, as well as individual productivity coaching.

	ENQUIRIES ABOUT OUR CONSULTING SERVICES E-mail Lungile Nxumalo or phone Lungile on (011) 726-3040
	ENQUIRIES ABOUT OUR WORKSKOPS AND SEMINARS E-mail Hennie Oosthuizen or phone Hennie on (011) 726-3040
	ENQUIRIES ABOUT OUR CONFERENCE CENTRE E-mail Caroline Chamboko or phone Caroline on (011) 726-3040
	ENQUIRIES ABOUT OUR CONFERENCES E-mail Ryan Muller or phone Ryan on (011) 726-3040